Privacy policy
Effective Date: 5 March 2026
1. Overview
This website is maintained by Toby Bartlett in connection with its professional and corporate affairs.
The firm operates globally, providing advisory, analytical, and creative consultancy services to institutional, governmental, and corporate clients.
This Privacy Policy describes the limited circumstances in which information may be collected or processed when individuals interact with this website.
2. Scope
This Policy applies solely to information obtained through public interaction with the website www.tobybartlett.ca (the “Site”).
It does not govern information collected through professional engagements, contractual relationships, or in-person security environments, all of which are subject to separate agreements and nondisclosure obligations.
3. Information Collected
3.1 Voluntary Submissions – Information you choose to provide by email or other communication channels listed on this Site (such as name, contact details, message content, or employment application materials including CVs and portfolios).
3.2 Technical Data – Minimal system data automatically transmitted by your device or browser, including IP address, time of access, and user-agent metadata. This data may be processed by our third-party website hosting providers or Content Delivery Networks (CDNs) as required to deliver site content, maintain Site integrity, and prevent misuse.
3.3 Strictly Necessary Cookies – The Site does not deploy non-essential analytics, marketing cookies, or third-party tracking scripts. However, our hosting platform may use strictly necessary functional cookies (such as security tokens or basic session identifiers) required to maintain core site functionality.
4. Use of Information
Information may be used only for:
– responding to inquiries;
– evaluating candidates for employment based on voluntary submissions;
– maintaining security, integrity, and lawful operation of the Site;
– complying with applicable legal or regulatory obligations of an international character.
No data are sold, leased, or otherwise transferred for commercial gain.
5. Data Retention and Security
Information is retained only for the period necessary to achieve the limited purposes set out above and is deleted or anonymised thereafter. Employment applications and associated materials (such as CVs) are securely deleted once the evaluation process is complete or as required by applicable law.
Appropriate technical and organisational safeguards consistent with the highest international standards are applied to protect against unauthorised access, alteration, or disclosure.
6. Cross-Border Processing
Data may be processed or stored in locations that maintain standards of protection consistent with recognised international benchmarks.
Such processing does not imply submission to any particular jurisdiction.
7. Third-Party Links
The Site may contain links to external websites (for example, LinkedIn).
Those destinations operate under their own privacy frameworks, for which Toby Bartlett accepts no responsibility or liability.
8. Enquiries
All privacy-related correspondence shall be directed exclusively to:
No other contact channel is authorised for privacy or compliance matters.
9. Revisions
This Policy may be amended periodically.
The latest version will be published on this Site and will supersede all prior versions as of the Effective Date stated above.
10. Governing Principles
These Terms and this Policy shall be interpreted and applied in accordance with principles of international commercial practice and recognised standards of data protection, without submission to any specific national jurisdiction or conflict-of-laws regime.